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Operations Coordinator
Job Summary
The operations coordinator reports directly to the executive director. The Operations Coordinator interfaces with all customers and provides customer support as the first and essential duty. The OC also provides administrative support to the Executive Director. The OC is a staff member who represents a tam organization that represents the ED, board of trustees, members, and volunteers.
Major Responsibilities
- · Manage a flexible work schedule in order to maintain open hours for the Arts Center and program supervision
- · Greet and assist patrons in participating programs including Paint Your Own Pottery (PYOP), purchase of artwork, donations and viewing of art exhibit
- · Work with program coordinator to maintain cleanliness and organization of the center
- · Administrative duties as assigned which includes but not limited to:
- - Manage database for class registration
- - Maintain communication with Program Coordinator and program participants
- - Maintain program listings in QuickBooks
- - Maintain QuickBooks inventory
- - Organize and install exhibits
- - Manage membership database and renewals
- - Create and send press release
- - Promote programs using social media
- - Seek program support when appropriate
- - Collaborate with the program coordinator in creative process of generating workshops that fit into the PCAA mission
- - Other duties as assigned
Requirements and Qualification
The Operations Coordinator must:
- · Prior operations experience a must. Experience in Art and Bachelor’s in Fine Art or related field a plus
- · Be professional, courteous, and passionate about the mission of the PCAA
- · Have the ability to maintain relationships and partnerships in multiple communities and contexts, and represent PCAA at all times
- · Be a creative spirit who can negotiate design concepts and execute painted pottery techniques (training provided)
- · Administrative skills in word-processing, spreadsheets, and sales software (Square)
- · Have excellent communication skills, able to write effectively and manage data
- · Be highly organized, able to multitask, carry different projects and handle interruptions
- · Be able to work independently prioritize and have the ability to work in a collaborative team-oriented environment, problem-solve, manage, and delegate multiple tasks, and respond quickly to requests.
Hours
This is a Part Time position. Hours may vary and are typically in the afternoon, evenings, and Saturdays. Because this position is one that interfaces with customers, punctuality is key. Likewise, the Operations Coordinator is expected to stay after shift when needed to further assist customer.
No calls, please. Candidates must send resume along with references HERE.
Preble County Art Association is an equal opportunity employer. Pay will be commensurate with experience and requirements. PCAA is a non-for-profit organization.
Program Coordinator
Job Summary
The program coordinator of the Preble County Art Association reports to the Executive Director and is responsible for the organization’s consistent achievement of its mission; specifically related to programming, operations, and facility support. The program coordinator must:
- · Develop and implement programs, classes, workshops, outreach activities, birthday parties, and assist with Art exhibits
- · Instructors’ contracts and renewals
- · Manage student registrations and communications
- · Ensure supplies and facilities meet demands
- · Maintain program software and recordkeeping
- · Promote programs by building professional networks (traditional and social media)
- · Ensure activities adhere to budgets
- · Recruit and foster relationships with volunteers
- · Interface with customers and clients
- · Be present during special events and outreach is a must
- · Oversee and coordinate RISE program:
- - Develop syllabus and recruit students through schools’ councilors, maintain communication with parents
- - Teach classes
- - Ensure program is consistent with program goals
- - Track necessity data for reporting. Create and distribute reports
Minimum requirements
- · Bachelor’s degree in Fine Art, Art Education or related field or experience
- · Experience in creating and teaching workshops and classes
- · Proficient in Microsoft office and social media
- · Ability to understand budgets
- · Skills: Organized and detail oriented. Able to keep multiple projects going and handle interruptions. Must be able to work collaboratively, be courteous, and open to communicate.
- · Willing to work variable hours which include regular evenings and Saturdays.
No calls, please. Candidates must send resume along with references HERE.
Preble County Art Association is an equal opportunity employer. Pay will be commensurate with experience and requirements. PCAA is a non-for-profit organization.
Volunteers
instructors
Board Members
Want to know more? Contact us! Call Us: (937) 456-3999 Email Us: kaliegh@preblearts.org Address: |
PROUDLY SUPPORTED BY:
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